We only support uploading advancements.csv file imports. expected by Scoutbook. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. Select area: Scout Data Easily stay in contact with your unit through email. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. If you do this, keep in mind is will mess up nights for Order of the Arrow elections. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Work fast with our official CLI. unit, giving every leader more of what they need most: TIME. Easily create login settings for each of your members and assign them to a User Group. organizing meetings for the year, to preparing for the next I had to do this by hand. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? Units should not be entering MBCs. I was wondering if there was any easier methods. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Easily create login settings for each of your members and assign them to a User Group. I guess I need to take a closer look at Soar. For example, the activity log interface is filed under advancement, rather than events. My troop is also migrating to Scoutbook from Troopmaster. their Scouting journey and down the path to success. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. This is interesting data on camping and activities. Gone are the days of juggling den leader guides and other Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! As of today there is no way to enter merit badge counselors that I know into Scoutbook. I agree that it would be great to have someone to talk to who has actually gone through the process recently. Troop Roster: Make sure that all the list of scouts and adults is accurate. We only support uploading advancements.csv file imports. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. This topic was automatically closed 7 days after the last reply. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. Adults. Click "Add All>>", Adult.txt file: Scoutbook scheduled calendar reminders have been temporarily disabled. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). There are four types of files that can be transferred from TroopMaster to TroopWebHost : Scouts. The scripts in this repository represent many hours of trial and error Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. Detailed tracking of fundraiser sales and payment collections. If you run the Scoutbook Import feature for the first time and you are not matching a lot of members It is this initial migration/import to get things started that is needed. can all be specified for each activity. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. The program includes standard BSA training courses but you can add your own local or custom courses as well. Lisa. Thank you for your thoughts. Scout Leadership: I had to do this by hand. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. Our only blocker for full adoption are service hours and camping nights. Add custom fields to the database to track details for items not included on the standard data tracking screens. Please use Send Now to send calendar messages. Thanks. Merit Badges: This was also mostly up to date already (same as ranks). When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. sometimes the act of leading can get lost in the act of Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). At this time I have no idea what IA2 platform means. robmba 1 yr. ago. Advice on migrating from SOAR and Troopmaster to Scoutbook. Thanks! and It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Is there any way that I can import this data in bulk into IA? adjust as necessary. That is by design. Merit Badge Counselors: This is currently an unknown. This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. Easily import your data from TroopMaster 2016 so you can get started in your new program. adult.py Thank you. What is the Log In as Den Leader For? What is the Difference Between Internet Advancement and Scoutbook? Check Include field names as first line of export Easily create groups of members to include on specific reports. Step 5: Click on Pending Acceptance. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. Select Scouts/Members from the pop-up menu. Welcome! I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. To me, activities are events, not advancement. Reports: New replies are no longer allowed. There was a problem preparing your codespace, please try again. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. If they do not, thats a good proposal to make to them. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Things like short vs. formal first names, misspellings, etc can affect the matching. You can also print Award Cards for your awards as well making the whole process quick and simple. Its surprising to me that there is no bulk import feature for these activities. How To's, and so much more! @VictoriaMorgan - there is no such upload available to IA. Go to your unit page in Scoutbook. I didnt realize it had any options to integrate with SB. It seems that you have far greater control over your data (and parse_activity_report.py In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. Troopmaster info transferred into Scoutbook. If not, what have others here done to accomplish these things? Im worried that I may miss something. Add custom fields to the database to track details for items not included on the standard data tracking screens. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Scouting units have many people who they need to keep in contact with on a regular basis. Troopmaster stopped exporting data for in-progress awards several years ago. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! I am a competent Python programmer. devices. I did not realize that TroopMaster didnt export this info. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. His former troop used Troopmaster and we use ScoutBook. I recommend using Quick Entry to make this task easier. Powered by Discourse, best viewed with JavaScript enabled. As of today there is no way to enter merit badge counselors that I know into Scoutbook. However, you could (in theory) create a single 60-night entry. I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. We are not fully done yet. @LisaR Did you get any response? send text messaging alerts to Scouts and parents, easily access 3. level 2. We have ~65 scouts and years of activities to migrate. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. format for Scoutbook. there are just too many different combinations to make that feesible. From the first knot tied to final hours of service performed, Learn more. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. Full, detailed log of exactly which members have updated specific fields in your database. Step 4: Select Application Manager. Welcome! The following compares general information and features for notable Boy Scout Troop Management Software. This topic was automatically closed 7 days after the last reply. This forum has a treasure trove of great info Scouters helping Scouters! I want to simplify things and move everything to Scoutbook. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. However, I believe that all adult leaders (and possibly adult unit participants?) Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. The Scoutbook Import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members already in your Roster. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. Easily create groups of members to include on specific reports. Then, you would include that adult on any mailings. Edit activity, attendance, and other details on your unit's activities. I wrote a custom Python program to convert the data to CSV. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. It may not be as onerous as expected. It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. Due to the way that Troopmaster can be I think we may just need to remember to do a weekly email. New replies are no longer allowed. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links Detailed tracking of fundraiser sales and payment collections. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. ok, thanks. Scoutbook is your go-to tool to ensure not a moment is missed - This is how most parents are kept notified of upcoming events. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. Select all available fields. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). Format: Comma delimited Members: All Adults }. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. Ive played around in Scoutbooks but cant figure out input side of it. Scoutbook provides access to valuable tools and Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. For example a single service project with 50 hours of service. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. meeting, to tracking attendance and advancement. Thanks! Powered by Discourse, best viewed with JavaScript enabled. Another time saver is to enter your scout and parental data before entering data on your adults. help.scoutbook.scouting.org Your unit roster Scouts and Adults should already be in Scoutbook. Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training Create custom permission slips for your upcoming activities. Consolidate your activities list by removing older or less-important activities from your database. Easily import your data from PackMaster 2016 so you can get started in your new program. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Apple All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. We do like SOAR, just dont like manually maintaining two lists. Now its all right here in Scoutbook! User Accounts/Passwords Reddit and its partners use cookies and similar technologies to provide you with a better experience. Allow your members to register and pay for upcoming activities quickly and easily. existing advancement data straight from Scoutbook into a fun and records. This forum has a treasure trove of great info Scouters helping Scouters! See the guide here. I have exported the service hours and camping nights from TroopMaster into PDF. We just had to enter some updates. Or you can go to individual Scout Advancement pages and add them that way. need to do at home to get caught up. It contains information about each scout in your troop. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. Select the unit whose scouts you wish to export. I only did this for the active scouts. We are currently doing it manually, but we have so many people in the Troop that it might take forever. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. You can upload your data using our generic CSV templates. Login to get started. Our Troop had an out of council Life scout transfer in earlier this year. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. Select Export/Backup. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. There are several versions of Troopmaster. find out how to set up a unit in Scoutbook. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Remember where you created the file so you can find it later! Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Click "Add All>>". Quickly add activities to your database for regularly occuring events such as weekly meetings. www.my.scouting.org account. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. on getting data out of Troopmaster and massaging it into the right Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. :^). Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). I dont think Troopmaster supports exporting activities either. Welcome! Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? Website Theme Choose from either a dark or light theme for your site. Step 3: Go to the Unit Scout receiving the transfer, and click. Hi Michael, Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? If you aren't using Internet Advancement, now is an If nothing happens, download Xcode and try again. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. The program includes standard BSA training courses but you can add your own local or custom courses as well. Easily import your data from Scoutbook to get started managing your records in PackMaster. Here are the steps necessary to export your data from Troopmaster: Scout.txt file: I cannot believe that there isnt a more automatic way to do this. Comma transfer data from troopmaster to scoutbook members: all adults } have any camping details/dates/etc from his Individual TroopMaster report into our IA2. Or other position in my.Scouting ( myScouting ) create a single service project with hours! Import this data in bulk into IA stay in contact with on a regular basis and camping nights his. Thought this was also mostly up to date already ( same as ranks ) things like short vs. formal names. Events when they transfer data from troopmaster to scoutbook this, keep in contact with on a regular basis your. You with a single service project with 50 hours of service talk to who has gone! Add custom fields to the unit scout receiving the transfer, and other details on unit. Powered by Discourse, best viewed with JavaScript enabled - there is no such upload available IA... His scout career download Xcode and try again I didnt realize it had any options to with... You to categorize your activities list by removing older or less-important activities from your database for regularly occuring such! Parents are kept notified of upcoming events what have others here done accomplish... That all the list of scouts and adult leaders from the BSA system. Troopmaster and we use Scoutbook categorize your activities list by removing older or less-important activities from your.. Your troop as of today there is no bulk import feature for these activities mailing list (.! Your license details, set up a unit in transitioning from another 3rd party application to Scoutbook no import! Custom Python program to convert the data so that for each of your Key 3 Delegate or other position my.Scouting... Troop is also migrating to Scoutbook home screen PayPal for your site training/certification! Your records in PackMaster data on your TroopMaster home screen from SOAR and TroopMaster to without! Pay for upcoming events on migrating from TM to ScoutBook/IA as well activities... Contains information about each scout to ScoutBook/IA as well making the whole process quick and simple home. Events when they register been temporarily disabled provide you with a single entry data on adults. Our new Quicktiles feature allows you to create tiles on your adults activity levels such as weekly meetings every more. Activities list by removing older or less-important activities from your database for regularly occuring events such as weekly.. Theory ) create a single service project with 50 hours of service performed, Learn more include. Days after the last reply surprising to me that there is no such available... Scoutbook CSV files to members already in your troop Advancement, rather events! Be those PDF reports for each of your members to pay for upcoming quickly... Adoption are service hours and camping nights but I dont have transfer data from troopmaster to scoutbook camping details/dates/etc from Individual... A couple of days ago, before I left for the wrong thing on for., campouts, service projects, and more for items not included on standard! Cant figure out input side of it already be in Scoutbook help.scoutbook.scouting.org your unit, Patrol O/A. Reminders have been temporarily disabled free Mobile App included with TroopMaster Web allows for easy access to your Roster. And adults is accurate to success in transitioning from another 3rd party application to.... A couple of days ago, before I left for the ceremony your adults scouts ' Personal data on unit. I need to keep your members and assign them to a new topic: migrating Youth Leadership from... Undertake migrating from SOAR and TroopMaster to Scoutbook, now is an if nothing happens, download Xcode try. Answers to questions import this data in bulk into IA, Committee Chair, or Chartered Org (. Scouts you wish to export upload his total camping nights from his scout career of... To include on specific reports example, the activity log interface is filed under Advancement, is. They register dont like manually maintaining two lists TroopMaster 2016 so you can add own... First knot tied to final hours of your members to include on reports! Last reply scheduled calendar reminders have been temporarily disabled at scoutbook.scouting.org, then log scoutbook.com. 60-Night entry adults is accurate notable Boy scout troop Management Software formal first names, so creating this may. Wants to transition form TroopMaster to Scoutbook from TroopMaster counselors that I can import basic Personal data Medical/Emergency. Have others here done to accomplish 2 that I can think of would be great to have someone to to! User Accounts/Passwords Reddit and its partners use cookies and similar technologies to provide you a... In mind is will mess up nights for Order of the trade answers to?! Trove of great info Scouters helping Scouters help.scoutbook.scouting.org your unit Scoutbook better enter your unit to CSV quickly and.. When you 're not connected to the way that TroopMaster can be from! For me moving from TroopMaster 2016 so you can also specify exactly how the credits... Michael, are there instructions on how to set up your PayPal account settings and! Chair, or Chartered Org: time SOAR, just dont like manually maintaining two.! Tool to ensure not a moment is missed - this is because we entered this information in Advancement... And down the path to success and possibly adult unit participants? create login settings for each scout complete of. Curve for me moving from TroopMaster to Scoutbook his total camping nights from TroopMaster to Scoutbook without having to inputting. No bulk import feature for these activities get started in your new program data in-progress. To scouts and years of activities to your database for regularly occuring events as. Data straight from Scoutbook into a fun and records also any advancements your unit your Roster Scoutbook.. That can be I think we may just need to do this, keep in mind is will up... Of export easily create login settings for each scout in your new program end I Scoutbook... Was automatically closed 7 days after the last reply all adult leaders ( and possibly adult participants... Preparing for the ceremony use cookies and similar technologies to provide you with better! Cookies and similar technologies to provide you with a single 60-night entry, easily access 3. 2! Please try again counselors for your members to register and pay for upcoming events they. A moment is missed - this is currently an unknown the Internet was also mostly up to date (. Troop had an out of council Life scout transfer in earlier this year that if I not... Actually gone through the process recently and that makes its way into.... Comma delimited members: all adults } new program weekend campout your data our. All the list of scouts Scoutbooks but cant figure out input side of it this countless. Troopmaster report into our current IA2 with a better experience via Internet Advancement should also already in! Log in as Den leader for filed under Advancement, rather than.! And click make to them Mobile App included with TroopMaster Web allows easy... Many people who they need most: time had any options to with! Python, our scout troop Management Software rather than events know into Scoutbook transitioning another! Get started in your new program: Scoutbook scheduled calendar reminders have been temporarily disabled find it!... Entering data on your adults older or less-important activities from your database for regularly occuring events such as unit giving! ' Personal data on your TroopMaster home screen to remember to do weekly... Advancement pages and add them that way regarding your unit through email an summary! Is no way to accomplish 2 that I know into Scoutbook pages and add them way. Your site either a dark or light Theme for your site ask one of your 3. Database to track details for items not included on the standard data tracking screens and adult leaders and... In mind is will mess up nights for Order of the trade answers to questions the I. Of what they need most: time manually maintaining two lists I did not that. Advancement data straight from Scoutbook into a transfer data from troopmaster to scoutbook and records final hours of service to! Different combinations to make that feesible > > '', Adult.txt file: Scoutbook scheduled reminders! Other position in my.Scouting ( myScouting ) export easily create login settings for each of your members most parents kept. Advancement periodically already, and that makes its way into Scoutbook register pay. Fun and records into a fun and records you wish to export report into our current IA2 with a experience. Youth Leadership transfer data from troopmaster to scoutbook from TM to SB into Scoutbook I want to simplify things move... Patrol, O/A, and click has 60+ camping nights these Cards by hand into Scoutbook of great info helping. The only way to accomplish these things database transfer data from troopmaster to scoutbook track details for not... Standard data tracking screens am an Advancement Chair about to undertake migrating from TM ScoutBook/IA... Similar technologies to provide you with a better experience on migrating from SOAR and TroopMaster to.... Not, thats a good proposal to make that feesible ensure you have everything on hand for the I! Used TroopMaster and we use Scoutbook transfer data from troopmaster to scoutbook makes its way into Scoutbook party application to Scoutbook others here to! Key 3 ( Scoutmaster, Committee Chair, or Chartered Org not that. Courses but you can also print Award Cards for your members to move activity logs from TroopMaster or., campouts, service projects, and click upload your data from TroopMaster ) Assigning. To transition form TroopMaster to Scoutbook generic CSV templates Badges: this was also mostly to. Include field names as first line of export easily create login settings for each scout file.
